Introduction
A large healthcare provider struggled with inefficient asset tracking across its network of hospitals and clinics. Medical equipment often went missing, remained underutilized, or was improperly maintained, leading to increased costs and delayed care. The provider engaged VE3 to implement an advanced asset-tracking solution to improve utilization, reduce losses, and streamline maintenance.Â
Challenges
Asset Misplacement
Frequent misplacement of devices disrupted operations and required costly replacements.
Underutilization
Equipment usage patterns were poorly documented, resulting in low utilization rates.
Maintenance Gaps
Missed or delayed maintenance checks compromised equipment reliability and safety.
Manual Processes
Staff relied on manual logs and spreadsheets to track assets, leading to errors and inefficiencies.
VE3’s Approach
VE3 introduced a comprehensive asset-tracking system that combined cutting-edge technologies to address the provider’s challenges:Â
Equipped assets with RFID tags and GPS trackers to enable real-time location tracking.Â
Centralized asset data in a secure, cloud-hosted registry accessible across facilities.Â
Implemented tools to analyze utilization rates, optimize allocation, and schedule maintenance.Â
Developed a user-friendly mobile app for staff to locate, check out, and report equipment.Â
Implementation
- Asset Tagging: Tagged over 10,000 devices with RFID and GPS trackers across 20 facilities.Â
- Infrastructure Setup: Installed RFID readers and GPS antennas in key locations for seamless data capture.Â
- Platform Deployment: Integrated the asset registry with existing hospital management systems.Â
- Staff Training: Conducted workshops and provided documentation to ensure staff could use the new tools effectively.Â
- Performance Monitoring: Monitored system performance during an initial rollout phase, refining algorithms and addressing issues.
RESULTS
Reduced Asset Loss
Decreased equipment loss incidents by 45%, saving over $1 million annually.
Increased Utilization
Improved equipment utilization rates by 30% through better tracking and allocation.
Enhanced Maintenance Compliance
Ensured timely maintenance, reducing repair costs and improving safety.
Time Savings
Saved an average of 15 minutes per staff member daily by eliminating manual tracking processes.
Future-Proofing
The solution was designed to accommodate future enhancements, such as AI-driven inventory predictions and automated procurement triggers. VE3 also established a support framework for ongoing system updates and scalability.Â
Case Study
Why Choose Us?
VE3 is a trusted technology partner for many public health organizations including the NHS. Our expertise in AI, Cloud, Data management & more, makes us the best choice for clients looking for transforming the business. VE3 addresses challenges through intelligent, cloud-based solutions that increase resource capacity, improve workforce productivity, connect data for personalized services across channels, and improve the quality of care and therapeutics.Â