SAP Fiori: Streamlining Convergent Invoicing Operations

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SAP Fiori apps for SAP Convergent Invoicing revolutionize user experience, ensuring flexibility and accessibility across various devices. Grounded in five key pillars, these apps redefine how users engage with business transactions: 

  • Role-based Access: Streamlined tasks tailored to specific roles. 
  • Responsive Design: Adaptability to device size and type for optimal usability. 
  • Simplicity (1-1-3 Model): One user, one use case, and a maximum of three screens per application. 
  • Coherent Structure: Clear and easy-to-navigate apps with consistent language. 
  • Instant Value: Seamless installation and user-friendly interfaces. 

Let’s delve into the description, functionality, and usage of SAP Fiori apps released in 2021, highlighting commonly used apps for SAP Convergent Invoicing. 

Key Fiori App: Upload Consumption Items

Efficiency is paramount in SAP Convergent Invoicing, and the “Upload Consumption Items” app plays a pivotal role. It simplifies the import of consumption items from external sources, replacing the older method that utilized Transaction FKKBIXCIT_UPLOAD. This enhancement streamlines the process, allowing users to upload consumption items effortlessly and efficiently. 

SAP Fiori

In its latest release, SAP introduces the “Upload Consumption Items” app, elevating the efficiency of tasks within SAP Convergent Invoicing. This feature-rich app empowers users to undertake the following activities seamlessly: 

  1. Consumption Items Upload: Easily import consumption items from a local file on the computer. 
  2. Flexible Separators: Utilize different separators, like commas or semicolons, to align with the source file format. 
  3. Simulation Capability: Simulate the upload of consumption items for proactive testing. 
  4. Template Creation: Create templates for a structured and efficient upload process. 

Error Management with Display Error Logs: Consumption Items

Recognizing the inevitability of errors in consumption item processing, SAP addresses this challenge with the “Display Error Logs – Consumption Items” app. This tool serves as a vital resource for error analysis and resolution throughout various stages, including: 

  1. Consumption Item Creation: Detect and resolve errors occurring during the creation of consumption items. 
  2. Transfer to Ratable Status: Ensure a smooth transition from Raw to Ratable status. 
  3. Rating Errors: Address issues arising during the rating of consumption items. 

Efficient error analysis is essential, and SAP’s solution provides a comprehensive view of logs, enabling users to identify and resolve issues promptly. 

This advancement showcases SAP’s commitment to enhancing user experience and operational efficiency within the realm of Convergent Invoicing. The combination of the “Upload Consumption Items” app and the “Display Error Logs – Consumption Items” app ensures a streamlined and error-resilient process for users. 

SAP Fiori

SAP’s commitment to user-friendly experiences is exemplified through the capabilities of the “Display Error Logs – Consumption Items” app. Users can seamlessly undertake a range of activities to ensure a smooth error-handling process: 

  1. Display Error Logs: Gain insights into error logs at critical stages, including consumption items creation, transfer from Raw to Rateable status, and rating of consumption items. 
  2. Application Log Navigation: Easily navigate to the application log for a comprehensive understanding of error details. 
  3. Error Log Deletion: Streamline error resolution by deleting specific error log entries. 

To activate and leverage this powerful error management tool, users need to configure the system settings. This involves navigating to the Transaction SPRO path: Contract Account Receivables & Payables > Convergent Invoicing > Error Logging > Activate Error Logging for Consumption Items. 

This proactive approach to error handling not only enhances operational efficiency but also empowers users to maintain a robust and error-resilient system. SAP’s configuration settings ensure that error logs are systematically recorded, providing a valuable resource for ongoing optimization and error resolution in consumption item processes.

SAP Fiori

SAP’s commitment to enhancing user control and system resilience extends to the configuration settings for error logs. This configuration empowers users by allowing them to make choices regarding error log capture, defining the duration errors reside in the system, and setting the maximum number of error messages per execution. 

Furthermore, users can selectively exclude unnecessary error messages using the Excluded Messages subnode, ensuring a focused and efficient error management process. 

Display Error Logs - Billable Items

In parallel with consumption items, billable items also undergo various stages where errors may arise. Whether during creation, transfer from Raw to Billable status, or other actions on billable items, the potential for errors necessitates a robust error analysis and resolution approach.

SAP addresses this need with the “Display Error Logs – Billable Items” app, a powerful tool showcased in the accompanying figure. This application enables users to view and analyze errors at different stages of billable item processing, facilitating a proactive and effective error resolution process.  

SAP Fiori

SAP’s commitment to providing seamless user experiences extends to error management in billable items processing. The “Display Error Logs – Billable Items” app empowers users to perform key activities for effective error resolution: 

  1. Display Error Logs: Gain insights into error logs during billable items creation for proactive issue identification. 
  2. Transfer from Raw to Billable: Streamline the process by transferring billable items seamlessly. 
  3. Application Log Navigation: Easily navigate to the application log for a comprehensive understanding of error details. 
  4. Error Log Deletion: Facilitate error resolution by deleting specific error log entries. 

To activate error logging for billable items, users need to configure settings. Navigate to Transaction SPRO path: Contract Account Receivables & Payables > Convergent Invoicing > Error Logging > Activate Error Logging for Billable Items, as depicted in the provided figure. 

SAP Fiori

In SAP Convergent Invoicing, the configuration settings offer a customizable approach to error log management. Users have the flexibility to choose which error logs to capture, set the duration errors reside in the system, and define the maximum number of error messages per execution. Additionally, the Excluded Messages subnode ensures selective exclusion of unnecessary error messages, optimizing error tracking.

Diverse SAP Fiori Apps for Enhanced Convergent Invoicing

Beyond error management, SAP Convergent Invoicing boasts several frequently used SAP Fiori apps. One noteworthy app is the “Display Billable Items,” which plays a pivotal role in managing business transactions for sales, discounts, and charges. This versatile app allows users to perform various operations, as depicted in the accompanying figures: 

  1. Search and Filter: Utilize various filters for searching billable items based on status, master data, billable item types, and more. 
  2. Sorting and Formatting: Enhance user experience by sorting and formatting search results. 
  3. Display Options: View main items, payment items, tax items, and text items associated with billable items. 
  4. Transactional Operations: Execute actions like reversing billable items, exception handling for billable items, transferring items from Raw to Billable, and navigating seamlessly between billable and consumption items. 
  5. Billing and Invoicing: Perform billing and invoicing operations directly within the app. 

This suite of operations underscores the comprehensive capabilities of SAP Fiori apps in Convergent Invoicing, providing users with a user-friendly and efficient platform for managing diverse business transactions.

SAP Fiori
SAP Fiori

Display Billing Document

In the intricate process of billing, where billable items are selected, grouped, and aggregated to form billing documents, SAP offers a user-friendly solution with the “Display Billing Documents” app. This app not only allows for the creation of billing documents but also offers extensive functionalities for users: 

  • Efficient Search: Utilize various search fields, including master data, billing dates, invoicing, and specific billing documents, for precise document retrieval. 
  • Document Overview: Display reversed/non-reversed billing documents and generate a comprehensive list for quick reference. 
  • Navigation: Seamlessly navigate between billing documents and associated billable items and consumption items. 
  • Invoicing Document View: Gain insights into associated invoicing documents to ensure a holistic understanding of billing transactions. 
  • Transactional Operations: Execute actions such as reversing billing documents, setting invoicing locks, and viewing attachments associated with a billing document. 
  • Invoice Generation: Facilitate the billing process by directly invoicing billing documents through the app. 

This multifaceted app not only streamlines the billing process but also offers flexibility through user-defined layouts. As demonstrated in the accompanying figures, SAP’s Display Billing Documents app provides users with a comprehensive toolset for efficient and tailored billing document management. 

SAP Fiori
SAP Fiori

Display Invoicing Documents

Invoice documents, pivotal in conveying sales, tax, and discounts information to customers, find a seamless management solution in SAP’s “Display Invoicing Documents” app within Convergent Invoicing. This app offers a comprehensive set of functionalities for users: 

  • Smart Document Retrieval: Conduct efficient searches using various search fields for a tailored document retrieval experience. 
  • Document Overview: Display invoicing documents, preliminary invoices, reversed invoices, and non-reversed invoices for a holistic perspective. 
  • Navigation: Navigate seamlessly between invoicing documents, billing documents, billable items, and consumption items. 
  • Contract Accounting Reference: Access contract accounting posting documents directly from the invoicing document interface. 
  • Historical Insights: Explore invoicing history to track changes and transactions over time. 
  • Attachments and Printing: View attachments associated with invoicing documents and utilize print and print preview options for document hard copies. 
  • Transactional Operations: Execute actions like reversing invoicing documents, creating credit/debit memos, and setting print locks. 

SAP’s Display Invoicing Documents app not only simplifies invoice document viewing but also empowers users with a versatile set of tools for enhanced document management within Convergent Invoicing. As depicted in the accompanying figures, this app stands as a robust solution for efficient, user-friendly, and legally compliant invoice document handling.

SAP Fiori

Conclusion

The blog highlights the significant advancements in SAP Fiori apps for SAP Convergent Invoicing, focusing on user experience, efficiency, and error management. The introduction of role-based access, responsive design, simplicity, coherent structure, and instant value redefines user engagement with business transactions. The “Upload Consumption Items” app streamlines the import of consumption items, offering features like flexible separators, simulation capability, and template creation. The “Display Error Logs – Consumption Items” app addresses error management in consumption item processing, providing insights, navigation, and deletion functionalities. Similar capabilities are extended to billable items through the “Display Error Logs – Billable Items” app. The configuration settings for error logs empower users to customize error log capture, duration, and exclusion of unnecessary messages. We further introduces diverse SAP Fiori apps for Convergent Invoicing, such as “Display Billable Items,” “Display Billing Documents,” and “Display Invoicing Documents,” emphasizing search, navigation, transactional operations, and efficient document handling. Overall, SAP’s commitment to enhancing user experience, error resilience, and operational efficiency is evident in the suite of Fiori apps presented, providing a comprehensive platform for managing business transactions in Convergent Invoicing. 

Here’s where VE3 can help in enhancing SAP’s Convergent Invoicing ecosystem by providing advanced analytics and predictive capabilities. This integration enables proactive error detection and streamlined data reconciliation, empowering businesses with heightened efficiency and decision-making capabilities. To know more, explore our innovative digital solutions or contact us directly.

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